Most organizations experience the scourge of silo mentality sooner or later, especially those that grow rapidly. It is just human nature. But when silo mentality becomes entrenched, achieving a set of specific goals becomes more important than the goals of the wider organization. Silo mentality divides organizations and hinders communication, in turn, disrupting efficiency and greatly reducing productivity. One of the main tasks of any organization’s leadership should be the elimination and prevention of business silos. Rotize can help in breaking down the silos by matching up your employees and institutionalizing the networking within your company.
Silo mentality relates to a set of behaviors that develop when individuals or small specialized groups neglect to share information or knowledge with other groups within an organization. There can be several reasons for this, but often employees just do not know how to access staff in other departments. There may be a need for quick decisions, or a specialized knowledge of a project that prevents people from taking the time to inform or be informed by all other stakeholders.
More often than not, the leadership team is at the heart of the silo mentality issue. Executive level staff must present a unified front to the organization, and a clear vision of the strategic goals. If the destination is unclear, no one can follow the game plan, or even be sure there is one.
Business silos can be devastating to productivity. Once they take root in an organization, they tend to repel outsiders, protecting the group inside from interference. Business silos spring from a mindset that encourages individual goal-setting and achievement. But they actively overlook any benefits that might be gained by sharing information. They do not respect the bigger picture. And potential resources that could be found in staff outside the silo are lost, often at great cost to efficiency.
The need for subject experts within an organization can also encourage silo development. As companies grow, so does the need for specialists in a wider variety of fields. Some departments may even need to be housed in different locations, which does not bode well for easy communication. An ‘us and them’ mentality develops, increasing competition between departments rather than opening new communication channels.
Fast-paced work environments also nurture the development of business silos. Decisions sometimes need to be made on the fly, and staff on hand within a department or section are often the ones who make them, without consultation.
The problems created by the development of business silos are diverse and endemic. But they do no need to be the death knell of your company. Rotize SAAS is the perfect solution to the issue because it addresses the very human aspects of silo prevention, namely networking and communication.
The Rotize solution acknowledges the collaborative nature of interactions between staff members. It allows for realignment and adjustment of goals and activities based on continuous input across the whole organization. It respects the bigger picture. The key to success, therefore, is communication.
Rotize SAAS challenges the communication issues built by the silo mentality within an organization. The simple-to-use tool takes control for you.
After you have set up your teams they can each input their availability on their personal online dashboards. Rotize then randomly selects two people from different parts of the organization, schedules a lunch meeting based on their availability, and sends each of them a meeting invitation.
Having no set agenda for this casual lunch get-together, participants are free to discuss anything from the weather to the intricacies of their roles. The informal lunch setting encourages staff who would not normally socialize to share information and opinions. Once back in the office, the newly-formed lines of communication facilitate further collaboration between departments.
Rotize enables employees from all levels of the organization to build and maintain new workplace relationships that otherwise would not have happened.
By using Rotize, company silos are systematically broken down. The development of internal relationships and shortcuts to other divisions of the organization enables easier access to those other departments. The result is a more communicative and collaborative company culture. People who know each other and socialize in a casual setting are far more likely to be willing and able to call on each other for help or even just to brainstorm ideas. They are more likely to operate as a true team.